An increasing number of businesses are opting to switch to a cloud collaboration solution to manage their data and processes. According to the Thales Data Threat Report, over half of businesses have more than 40% of their data stored in the cloud. There are several advantages and disadvantages of cloud computing, the latter of which can usually be avoided with the right mix of tools and expertise.
What Is Cloud Computing?
Cloud computing has three main elements, Software as a Service (SaaS), Infrastructure as a Service (IaaS), and Platform as a Service (PaaS).
In all three components, your data is managed and stored on a remote server, as opposed to your local server or hard drive. This means that when you migrate to the cloud, your applications and data are hosted on remote servers that you access through a secure internet connection. This online cloud storage comes with advantages and disadvantages.
What Are the Advantages and Disadvantages of Cloud Computing?
With the growing amount of corporate data stored in the cloud, this method of data access clearly has significant advantages. Let’s examine a few of them here.
Advantages of Cloud Computing
1. Significant Storage
The cloud offers a significantly large storage capacity, so your business can store as much data as it needs. Whether you need to store and access consumer, financial, or operational data, the cloud has space for it. This saves you the money, maintenance, and physical space required to host your software and data storage solutions on premise.
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2. Data Restoration and Back Up
Since the cloud backs up your files on a remote server, you can easily regain access to them when required, and significantly reduce the risk of losing business-critical data. Sudden hardware issues won’t mean you lose all your work with the cloud. With cloud solutions such as virtual desktops, you can pick your work up right where you left off.
3. Accessibility
Opting to migrate to the cloud gives you the flexibility to quickly access business files and software through your phone and other devices. With cloud computing you can quickly access your stored data at any time and from any location, as long as you have an internet connection. This easy access allows you to do your work from anywhere, whether in the office, on a job site, or at home.
4. Cost Efficiency
Another advantage of cloud computing is that it makes it easier for you to budget and manage costs. Firstly, you save money since you do not need to install and maintain physical hardware. You also save money because you do not need to hire skilled technicians to maintain the hardware since the cloud service provider will be in charge of this.
5. Data Security
The cloud is equipped with advanced security features that keep your business files safe from data breaches and unauthorized access. In some instances, you will need additional security safeguards based on regulations in your industry. Working with a cybersecurity service provider will ensure that you have the proper security tools in place to protect your data.
6. Collaboration
With cloud computing, your employees can quickly communicate with each other by sharing information through cloud-shared storage no matter where they are located. This enhanced collaboration helps ensure business goals are met and designated tasks are completed promptly.
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Disadvantages of Cloud Computing
Though cloud computing has significant advantages, the cloud infrastructure has some disadvantages to be wary of as well.
1. Internet Dependence
Since all your data is stored over the internet, the only way to get access to it is if you have reliable connectivity. The best way to avoid this problem is to ensure you have a strong internet connection at all times. You can accomplish this by signing up with a reliable internet provider, and exploring direct, wireless, and long-term evolution (LTE) data options as well.
2. Limited Control
Since your business data is no longer solely stored on your devices, you will also become reliant on the cloud service provider to manage your files. This gives you less control over the cloud infrastructure and may also result in you having to factor in downtime in case of some technical issues occurring at their end.
In addition, some cloud service providers monitor data exchanges for advertising and development purposes. In certain industries, this may be prohibited by law. To avoid this, it’s important to read the terms of service for any cloud solution you use.
3. Data Safety Risk
You may also run into some security risks when you migrate to cloud-based storage. Cloud computing requires you to share highly sensitive business-critical information with a third party, and this can make your data more susceptible to hackers.
The best way to avoid issues related to data security when working with cloud technology is to work with a reputable managed service provider that focuses on cybersecurity and offers robust cloud migration and hosting services.
4. Vendor Lock-In
Vendor lock-in is another disadvantage of migrating to the cloud. You will likely find it difficult to shift your business services from vendor to vendor, making it difficult to securely move all your required data to the various types of cloud.
The best way to avoid this problem is to work with a managed service provider that will help you select the correct cloud solution the first time, so you won’t find yourself wanting to make a switch.
Hybrid Cloud Advantages and Disadvantages
Many businesses still find it necessary or convenient to keep certain data and software hosted on premises while using the cloud for others. These hybrid cloud solutions have their advantages and disadvantages as well.
A hybrid cloud environment is good for businesses that want the convenience of the cloud, but deal with sensitive data that makes cloud solutions a security risk prohibited by law. This might be the case in industries that deal with confidential information such as healthcare facilities, financial institutions, and military contracting.
Evaluating the Advantages and Disadvantages of Utilizing a Cloud Collaboration Solution
As you can see, there are many advantages and disadvantages of cloud storage and management for your business. Switching to a cloud collaboration solution is a great idea for business owners looking for a safe and secure way to back up their business data and maintain access to their files and software from any location at any time.
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However, the cloud requires a robust internet connection at all times and requires you to trust your sensitive data to the cloud service provider which may pose security concerns and lead to a lack of control.
If you want to enjoy the benefits of the cloud and minimize the disadvantages, you should partner with an IT MSP that specializes in providing cloud computing services.
Get Expert Assistance with Cloud-Based Migration Today at Intellicomp
If you’re interested in getting your business on the cloud, we can help. At Intellicomp, we offer managed IT services and specialize in cloud services. Our team of skilled technicians can help you with everything from cloud computing and cloud consulting, to hybrid cloud integration.
Get in touch with us today to get professional help with the digital transformation of your business through cloud computing integration.
Featured Photo Credit: Marek Levák
